Clarke PTO Board and Volunteer Sign Up 2026-27

Clarke PTO Co‑Presidents leads the organization by running board meetings, setting agendas, and overseeing the annual activity calendar. They serve as the primary liaison to the school principal, participate in monthly district‑level PTO Presidents’ Council meetings, and manage communication across all PTO committees. A Co‑President helps recruit board members, maintains official PTO records, collaborates on the annual budget, and provides weekly updates to the communications team to keep the school community informed. Time Commitment 1-3 hours per week on average.

The VP of Staff Appreciation for Team Breakfasts coordinates with adult caregiver volunteers throughout the year on each team's breakfast. Every month, one of the teams hosts a staff appreciation breakfast. The overall organizer is responsible for promoting and recruiting organizers for the breakfasts at the beginning of the year, sharing training materials for team breakfasts with organizers, and checking in on each team on a monthly basis to assist with overall process or questions. Time commitment: 2-3 hours at the beginning of the year and < 1 hour per month to check on each breakfast.

Organize and run Clarke's Spelling Bee (usually in November). Advertise, gather official Scripps materials, recruit judges and timekeepers, etc.

Plan and organize evening speakers for Clarke parents/caregivers. Principal Dane Despres is always our first speaker in the fall. Chairs would ideally invite 1-2 more speakers for winter and/or spring, on relevant topics of your choosing.

We are looking for volunteers to organize the student socials in the fall and spring. We have a well documented list of ideas, setup processes, and decorations stored in the PTO closet. You can use existing ideas or come up with new fun ideas for the socials. We need 1-3 lead organizers for each social to manage the spreadsheet task list, run committee meetings, manage a signup genius, nd assign tasks. If a social does not have at least ONE LEAD Volunteer - we may have to cancel the event. Each social also need an additional 5-10 volunteers to purchase decorations, order/purchase food/drinks, design/order bracelets, purchase extras (prizes, temporary tattoos), etc. This signup is for the core group of volunteers to organize the student socials - a later signup genius open to all families and high school volunteers will be open before the social for other volunteering needs.

This sign up is to ORGANIZE your team's breakfast. Throughout the year, each team takes a turn hosting one (1) Teacher & Staff Appreciation Breakfast for all Clarke staff and teachers. These events are run completely by parent and caregivers volunteers from the assigned team(s). Volunteers will be provided with instructions and resources from PTO. Responsibilities include: emailing the team to ask for donations, collecting monetary contributions, creating a volunteer / food / donation signup, order catering, purchasing food, and coordinating food pickup and decorations. Time commitment is 4-5 hours leading up to the staff breakfast.

Sign up to be a member of the staff appreciation team! Help throughout the year by purchasing conference snacks, organizing staff lunches, setting up events, cleaning up after events, and providing goodies for teacher appreciation week in May. We especially need a few leaders who can take organizing a luncheon or specific day for May teacher appreciation week. Sign up below to be a member of the team to help out when needed or for a specific event!

Leads the planning and execution of Clarke spirit wear sales, including coordinating with the vendor, promoting sales to the community, managing orders, and organizing distribution. This role helps build school pride while supporting PTO fundraising efforts. Expected time commitment: seasonal, with several focused hours in the fall during the spirit wear sale.

8th Grade Activities volunteers work with Co-Chairs and Clarke staff to support the DC trip chocolate fundraiser in the fall - collecting and counting money from students and staffing tables during lunchtime to distribute boxes. They are involved in planning and setting up for the Moving On Ceremony in June. Time commitment is 1-2 hours a week during the chocolate fundraiser in October, then again in May/June for Moving On and other 8th grade events.

The VP of Corporate Sponsorship interfaces with local businesses to facilitate Clarke PTO sponsorship and perks. This involves a simple email campaign in July and August, collecting graphics and working with businesses to design ads using Canva, and periodic check-ins throughout the year to offer promo opportunities. Time commitment is approximately one hour per week or less over July-September, then again in December and June (promo times).

The PTO VP Secretary supports the Board by attending PTO meetings, taking clear and accurate meeting minutes, and sharing them with the Board for approval. The Secretary maintains official PTO records, including approved minutes, and writes thank‑you notes or brief correspondence on behalf of the PTO as needed. Expected time commitment: approximately 1 hour per month.

The VP of Communications oversees all PTO messaging to ensure the Clarke community stays informed and engaged. Sign up a role that manages the weekly PTO newsletter, maintains and updates the PTO website, and supports PTO social media channels by sharing timely, accurate information about events, volunteer opportunities, and initiatives. Expected time commitment: less than 1 hour per week.

The treasurer is responsible for depositing money, paying Student Government Association expenses, and reconciling bank statements, while also maintaining separate accounts for large fundraising efforts such as 8th‑grade activities or ski trips. They provide year‑end financial records to the accountant for tax filing and manage all bookkeeping in QuickBooks. Some payments and collections are also handled through PayPal, Lumipay, or Zelle, so familiarity with these platforms is helpful, though not required, as QuickBooks and PayPal are both easy to use. Time Commitment 1-3 hours per week.

The 8th Grade Activities Co-Chairs work with Clarke staff to organize the DC trip chocolate fundraiser in the fall. They are also responsible for organizing the Moving On Ceremony in June, and coordinate with 8th Grade Social volunteers to put on the spring semi-formal social. Time commitment is 2-4 hours a week during the chocolate fundraiser in October, then again in May/June for Moving On and other 8th grade events.

The Staff Appreciation team celebrates Clarke teachers and staff throughout the school year. This role organizes staff luncheons, coordinates snacks for parent‑teacher conferences, and plans activities and treats for Teacher & Staff Appreciation Week. The VP of Staff Appreciation leads and organizes efforts for the team: recruits and works with parent volunteers, coordinates donations and logistics, coordinates food catering and shopping. Sign up to be a VP of Staff Appreciation or as a team member to organize a day of staff appreciation or for a specific luncheon. Expected time commitment: a few hours per event, with increased involvement during conference weeks and Teacher Appreciation Week.